Dear :

This letter is a sample for the merge file facility of 1. Ten data fields were created with DBASE III on a PC and transferred to CMS. The fields were delimited with double quotations marks (") and a comma placed between data fields by DBASE. Any data base program that allows data fields to be delimited with quotation marks could be used. A data file may also be created directly on CMS by entering the data in the following manner: 2in"field one","field two",3,"last field" or written as 2in"field one""field two"3 "last field" the commas between data fields are optional.

Quotation marks must be placed on either side of each field (delimit the field) and the each data field must come in the same sequence as the data names specified in the
fieldnames markup. No field may be omitted, however, a field may be empty (i.e., "first field","","third field" 3 ).

The data markup (field names immediately preceded by a
) may be used to place text anywhere in the letter, but each field should be followed by a control space markup (
, a backslash followed by a blank space) or 1 will drop the space after the field. For example, the
firstname

lastname and
amount markup have been used to add the recipients name and a dollar amount in the following line.

The account has been charged for printing services.

The
noemptyspace markup may be used to prevent a blank line if an address line is empty. Place the data field markup between the
noemptyspace markup and the linebreak (
lbr) markup (i.e.,
noemptyspace
company
lbr would prevent a blank line if the company data field were empty). The
noemptyspace markup prevents an extra space after an empty data field. Place it in the following manner:
noemptyspace
title

firstname

lastname
lbr The
noemptyspace markup will remove the following control space (
) or control line break (
lbr) if the specified data field is empty. Sincerely yours, 3 John Doe